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Managing Conference Speaker Process

  • 1.  Managing Conference Speaker Process

    Posted Aug 11, 2016 14:09
    Edited by Jayne Dutra Jun 29, 2017 19:45

    Hello All,

    I'm not 100% sure this is the right forum for this question, but I'm know that Bethany will point me to the correct one if it isn't. Here's my question:

    I'm volunteering for a group who is putting on a conference next spring. I'm the Chair of the Content committee and I'd like suggestions for (free or extremely low cost) programs to manage speaker proposals, and gather the presentations and speaker head shots once program selections are made.  

    I see that NTEN is asking their members to vote on sessions for their next conference. I don't think we're that sophisticated yet, but it's something to shoot for in the future, so would love to learn more about which software is being used. 

    Right now, I'm using Google Forms, which isn't bad since the responses are directed into a spreadsheet for collection. However, sadly, Google Forms doesn't allow a respondent to upload a file, so no outlines, presentations or head shots can be gathered that way. 

    Open to all suggestions! Thanks everyone!

    Jayne 

    Women's Leadership Conference in Ashland Oregon 

    ------------------------------
    Jayne Dutra
    Consultant
    Information Management for the Arts
    Medford, OR
    ------------------------------

    2020 Nonprofit Technology Conference Logo  w/ Baltimore Skyline


  • 2.  RE: Managing Conference Speaker Process

    STAFF
    Posted Aug 12, 2016 20:18

    Jayne,

    I will leave it to Bethany to let us know if this belongs somewhere else but I see your questions either way :-) Happy to jump on a call and talk through this to see what I can do to help you out. Track me down at ash@nten.org or even just find a time and get it on our calendars if easier (https://calendly.com/ash_shepherd).

    Also dropping a few things here for the sake of public learning.

    If just looking to collect information for internal review at this stage in your process I would suggest just stepping up your form for collecting so you can included uploaded files.

    • Simple "secret" form on your website if you can do that
    • Other survey tools beyond just free survey monkey (no file upload) Fluid Survey, Survey Gizmo, Wufoo, Formstack
    • Haven't used it and not sure of pricing but Survey Monkey also another product for this thing exactly: Fluid review

    If your needs are different then let me know and I can share some other suggestions here as well.

    For public voting/review there are a few other platforms but they typically don't fall into the free range.

    Best,
    Ash

    ------------------------------
    Ash Shepherd
    Education Director
    Nonprofit Technology Network
    ash@nten.org
    503.272.8736

    2020 Nonprofit Technology Conference Logo  w/ Baltimore Skyline


  • 3.  RE: Managing Conference Speaker Process

    Posted Aug 16, 2016 12:02

    Thanks, Ash, and sorry to be a little slow in responding. 

    At this stage, I am looking for a way for the speakers to upload an abstract and perhaps a headshot.

    Is there somewhere online or in the Google Forms manual/chat boards I can find info on how to set up the "secret form"? I looked through the add-ons list, but maybe I missed something? 

    Thanks again! 

    Jayne

    ------------------------------
    Jayne Dutra
    Consultant
    Information Management for the Arts
    Medford, OR

    2020 Nonprofit Technology Conference Logo  w/ Baltimore Skyline


  • 4.  RE: Managing Conference Speaker Process

    Posted Aug 16, 2016 12:21
    Ash mentioned Wufoo in his post: I just recently experimented with that service so I could add an anonymous reporting form to NTEN's updated Code of Conduct. I see that you can create forms with file uploads for a small monthly fee.

    On Tue, Aug 16, 2016 at 9:02 AM, Jayne Dutra via NTEN: The Nonprofit Technology Network



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    Community Program Manager
    NTEN: The Nonprofit Technology Network
    http://nten.org | @NTENorg
    503-272-8733

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