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Ask a question. Give advice. Share resources. Looking for software or hardware recommendations? Want to know how others are using text messaging in their work? Trying to find examples of IT policies? The NTEN Discuss forum is a great resource for all of the above and more! It's the general discussion list for the NTEN community, and folks all over the US (and the world) are sharing their questions, answers, and news about nonprofit technology.

Digital Asset Management Options?

  • 1.  Digital Asset Management Options?

    Posted Jan 07, 2020 18:09

    Hello everyone,

    Happy New Year!

    Do you have any great options that you like for digital asset management?

    https://mopinion.com/digital-asset-management-dam-software/

    Here's an article that provides an overview of different options.

    We were also looking into Pics.io. https://pics.io/

    We currently have our images in Google Drive, but it is not easy to find what images we are looking for since they are not tagged.

    Thank you!

    Roshani



    ------------------------------
    Roshani Kothari
    Technology & Digital Operations Director
    Plastic Pollution Coalition
    Washington, DC
    ------------------------------
    picture of work desk from home with notebook, glasses, coffee, keyboard


  • 2.  RE: Digital Asset Management Options?

    Posted Jan 08, 2020 07:12
    Hi, Roshani.

    We have been using Libris, which is a product owned by PhotoShelter, for about two years. It's fantastic! Our photographers (vendors) can upload shots directly into our system. I am not the administrator of the program in my department but can connect you if you'd like more information about our experience, etc.

    Good luck!
    Cindy

    ------------------------------
    Cindy Wright
    Nonprofit marcom pro
    Massachusetts
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    picture of work desk from home with notebook, glasses, coffee, keyboard


  • 3.  RE: Digital Asset Management Options?

    Posted Jan 08, 2020 08:35
    I have not used this, but someone I know who manages video archives for a large television channel (so not only are they dealing with a ton of footage, episodes, films, etc. but also credits and rights and all sorts of metadata) raves about Collective Access (https://www.collectiveaccess.org).  I believe it was originally developed for museums and archives, but the structure of having to catalogue things that aren't all in the same format (like books), including pictures of and metadata for those items, lends itself to digital asset management as well.  It is, however, open source, so that may or may not be something you're interested in.



    picture of work desk from home with notebook, glasses, coffee, keyboard


  • 4.  RE: Digital Asset Management Options?

    Posted Jan 08, 2020 09:54
    Thanks Cindy and Janice! I will check out Libris and Collective Access.
    --
    Roshani Kothari | Technology & Digital Operations Director

    m: +1.202.384.6852 | o: +1.323.936.3010 x706 | LinkedIn

    e: roshani@plasticpollutioncoalition.org
    https://www.plasticpollutioncoalition.org/
    Working together to stop plastic pollution
    Join the Coalition | Donate



    picture of work desk from home with notebook, glasses, coffee, keyboard


  • 5.  RE: Digital Asset Management Options?

    Posted Feb 12, 2020 20:53
    Hi Roshani,

    We use a self-hosted version of ResourceSpace -https://www.resourcespace.com/ and have found it useful for keeping photos organized. We host it on Azure using the Microsoft for Nonprofits credits (https://www.microsoft.com/en-us/nonprofits/azure). We did need to hire a developer to get the initial installation up and running, but aside from updates every once in a while, it's been smooth! If you're interested in learning more, just let me know - happy to do a screenshare if you'd like to see what our implementation looks like!

    All the best,
    Jason


    ------------------------------
    Jason Shim
    Director, Digital Strategy
    Toronto, ON
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    picture of work desk from home with notebook, glasses, coffee, keyboard


  • 6.  RE: Digital Asset Management Options?

    Posted Feb 13, 2020 10:29
    Thanks Jason!

    We decided to go with Filecamp. It's affordable, and it has great features. Check out their nonprofit program, which provides a 40% discount.
    https://filecamp.com/industries/nonprofit/

    Non Profit Organizations especially benefits from:

    • Discounted pricing. Attractive pricing for qualified Nonprofit organizations.
    • Custom branding. Share files while reinforcing your organizations brand.
    • Easy to Use. Your stakeholders will love Filecamp´s simple, yet powerful interface.
    • Email notifications. Receive notifications when new files are uploaded to your Filecamp.
    • Extensive Logging. Keep track of everything that happens in your Filecamp.




    picture of work desk from home with notebook, glasses, coffee, keyboard