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Ask a question. Give advice. Share resources. Looking for software or hardware recommendations? Want to know how others are using text messaging in their work? Trying to find examples of IT policies? The NTEN Discuss forum is a great resource for all of the above and more! It's the general discussion list for the NTEN community, and folks all over the US (and the world) are sharing their questions, answers, and news about nonprofit technology.

Photo storage solution

  • 1.  Photo storage solution

    Posted May 04, 2017 11:40

    Greetings, all,

    I've been asked to uncover the best solution for photo storage. Although the office has cloud storage, the drive is cumbersome, and it's difficult to post photos from the field.

    Which solution do you like best?  I've used Dropbox, but I know little about Slack, Picasa, Flickr, and others.

    Do you have one that is both accessible and malleable? Thanks!

     

    All the best,

     

    Tricia

    Tricia Maddrey Baker

    Social Media Manager

    AAMDSIF  (800) 747-2820 Extension 133

    baker@aamds.org

     

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  • 2.  RE: Photo storage solution

    Posted May 04, 2017 12:22

    Hi Tricia,

     

    Can you please clarify what you mean by "the drive is cumbersome, and it's difficult to post photos from the field."? It would help in making recommendations.

     

    Thanks.

    Dori

    --

    Dori Kelner, MS | Managing Partner

    Sleight-of-Hand Studios LLC

    dmkelner@sohstudios.com | 703.758.7178 | http://www.sohstudios.com

    Get Relevant. Be relevant. Stay relevant.

    strategy - design - web - photography

     

    image001.png@01D1D2CC.54AC89D0  image002.jpg@01D1D2CC.54AC89D0  color_SBA_screen_black_logo_with_black_signature  image004.jpg@01D1D2CC.54AC89D0

     




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  • 3.  RE: Photo storage solution

    Posted May 05, 2017 08:18
    Of course! So sorry to be speaking in "shorthand."
    In my office, we have a powerful S Drive, which has a huge capacity for storage. However, we have many off-site events, both for programs and for fundraising.
    As you know, social media needs to be timely, so I have asked that my colleagues upload photos to Dropbox so that I may retrieve them. However, the directors would like to have a more "permanent" solution, even if that be a cloud-based one. They want to make sure that everyone has access to the photos who would possibly need them, not just those of us who work with these graphics on a daily basis.
    I have compared Dropbox to Slack, but I'm trying to understand if a different solution would better meet the needs of access, (both upload and download,) and storage.
    I hope I am explaining adequately, and thank you!

    ------------------------------
    Tricia Maddrey Baker
    Social Media/Communications Manager
    Aplastic Anemia & MDS International Foundation
    Bethesda, MD
    ------------------------------

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  • 4.  RE: Photo storage solution

    Posted May 05, 2017 08:14
    We ran into the issue where our photos/videos were taking up too much cloud storage, so we switched to Dropbox. I like that we don't have to be linked to our network to access it, especially since most of our work is done remotely. We have everything organized in files by year and project so it's easy to find what we need.

    As for Slack, I would say that is more of a collaboration/chat tool. You can store files on it, but it's meant more for collaboration purposes, so I'm not sure how well it would work for photo libraries. I can't really speak to the others, but DropBox has worked well for us!

    ------------------------------
    Ariana Estes
    Web and Social Media Specialist
    Lutheran Family Services of Virginia
    Richmond
    ------------------------------

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  • 5.  RE: Photo storage solution

    Posted May 05, 2017 12:36

    This is timely for us well. We've thought about Dropbox but anyone needing access to those folders would also need the same storage capacity so it's too costly for us. Any recommendations would be helpful for cloud storage options that allow sharing.

     

    Kara Brinkman-Addams

     




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  • 6.  RE: Photo storage solution

    Posted May 10, 2017 08:24
    Has anyone here used SnugMug? Another FB group mentioned it, and I am very curious. Just FYI.
    Thanks to all who responded!

    ------------------------------
    Tricia Maddrey Baker
    Social Media/Communications Manager
    Aplastic Anemia & MDS International Foundation
    Bethesda, MD
    ------------------------------

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  • 7.  RE: Photo storage solution

    Posted Jun 20, 2017 15:47

    We've been using Smug Mug for several years now and are pretty happy with it. We manage the images with Lightroom, and publish to Smug Mug from inside Lightroom. Pretty straightforward. There were some issues when we were storing images on a server, but since we moved to a desktop everything is fine. I outlined our system in another message to this conversation, but would be happy to go through it again if it would be helpful?

    Alison Taggart-Barone




    ------------------------------
    Alison Taggart-Barone
    Photo Editor
    Golden Gate National Parks Conservancy
    San Francisco, Ca.
    ------------------------------

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  • 8.  RE: Photo storage solution

    Posted May 05, 2017 13:24
    We use Evernote for photo storage. We love the ability to have the image, notes, and tags all in one place. However to access and share them you do need to download them locally first - so it may not work if you need to share directly in the field.

    Kai

    ------------------------------
    Kai Williams
    Executive Director
    The IWRC
    Eugene, OR
    ------------------------------

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  • 9.  RE: Photo storage solution

    Posted May 05, 2017 20:05
    Hi Tricia,

    We went through this process about a year ago.

    The best thing we did was to create a brief but thorough requirements doc. This helped us capture requirements that were important to us (e.g. good preview images, ability to organize into albums, etc.) and then compare solutions point by point.

    Even so, it was a challenge. This is a tricky space. Small team needs exceed what can be easily done with consumer-focused solutions, but larger digital asset management systems are overkill and expensive.  (Trivia: I helped the White House Photo Office move to an all-digital workflow in 2005 and learned more than I ever wanted to know about this topic!)

    Our shortlist included Google Photos, Dropbox*, Filecamp, and Gallery Server Pro. And we went with... none of them. Somebody on our IT staff discovered a great photo management app bundled with one of our network attached storage drives and we went with that. (If you already have a Synology NAS drive on your network, "Photo Station" is worth a look.)

    I asterisked Dropbox because:
    • we had the same concerns Kara mentioned
    • Dropbox changed its photo management capability and is changing it again, to the point that it can't be considered a photo app any more-- it's just storage.
    If we hadn't discovered the app bundled with our drive, we likely would have gone the Google Photos route and chose to upload at "original quality" setting. There are some downsides (e.g., no way to organize albums) but it would have been better than our previous share drive solution.

    Good luck!

    Steve


    ------------------------------
    Steve Fleckenstein
    Digital & Communications Strategist
    The Edna McConnell Clark Foundation
    ------------------------------

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  • 10.  RE: Photo storage solution

    Posted May 08, 2017 11:17
    Edited by Robert Faille May 08, 2017 11:17
    About six months ago we implemented ResourceSpace (http://www.resourcespace.com/) for Digital Asset Management.  We have been very happy with it both from a tech and user standpoint.  ResourceSpace is open source so costs were easily contained.  Adoption exceeded what we had estimated and the system has not had an issue with the increased volume.  We host it ourselves but they do have cloud-based solutions.  If you go the cloud route with them there is a support cost.

    Hope this helps.


    ------------------------------
    Robert Faille
    Director - Technology and Analytics
    University of Pennsylvania
    Newtown, PA
    ------------------------------

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  • 11.  RE: Photo storage solution

    Posted May 09, 2017 09:48
    Thank you! I am not sure that this is a perfect fit, but I really like the idea! Thanks!

    ------------------------------
    Tricia Maddrey Baker
    Social Media/Communications Manager
    Aplastic Anemia & MDS International Foundation
    Bethesda, MD
    ------------------------------

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  • 12.  RE: Photo storage solution

    Posted May 17, 2017 13:11
    Have you considered ownCloud? You could set it up locally on a server and/or use FreeNAS for the underlying OS. Or, there are several ownCloud hosted solutions. Bottom line, all your data (pictures and otherwise) in full control. Many "cloud" services start off free, then charge (a lot!), and often they shift, migrate, or become defunct.

    ------------------------------
    Peter Petrik
    Skvare, LLC
    Web sites that work
    https://skvare.com/
    ------------------------------

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  • 13.  RE: Photo storage solution

    Posted May 18, 2017 12:30
    We have a nonprofit client using Flickr for their photo archive. Their digital storytellers use it to archive the photos from all their events and various photo shoots. We use it to download images for use in their marketing materials.

    A few things to note
    • They have a FREE account
    • Pro version available, but not needed
    • 1 TB of storage space
    • Privacy options available
    • Collections, albums, tags (everything you need to organize your images)
    • Search Capabilities
    • This is mainstream software - easy implementation, high compatibility/integration, mobile apps


    We've personally been using a few Synology NAS stations for the last 5 or 6 years. They are solid performing network drives. We were introduced to them by our IT consultant. I have not used their "Photo Station" functionality, but can recommend them from a hardware standpoint.

    Hope this helps
    ~Matt

    ------------------------------
    Matthew Koeppel
    Principal
    Ocreative
    Hartland,WI
    www.ocreativemarketing.com

    Visit us at Booth #618
    ------------------------------

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  • 14.  RE: Photo storage solution

    Posted May 19, 2017 08:19
    Thank you for the input!  And, have a great weekend, Tricia

    ------------------------------
    Tricia Maddrey Baker
    Social Media/Communications Manager
    Aplastic Anemia & MDS International Foundation
    Bethesda, MD
    ------------------------------

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  • 15.  RE: Photo storage solution

    Posted May 22, 2017 10:47
    Hi Tricia,

    There was a good session on this at NTC. Here are the notes and slide deck: https://docs.google.com/document/d/1OIS_zHxFS0Laytd-b_Ngrd5ue9aIjzcgh1QLqbfeVMI/edit

    I hope it helps!
    -Alaina

    ------------------------------
    Alaina Pitt
    Communications Coordinator
    Welcoming America
    ------------------------------

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  • 16.  RE: Photo storage solution

    Posted May 23, 2017 09:46
    We use Photoshelter for photo storage. We have one master account with a generic email and password so everyone can access what they need.  Overview

    ------------------------------
    DeAnna Rich
    Manager, Resource Center & Communications
    Communities In Schools
    Arlington
    ------------------------------

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  • 17.  RE: Photo storage solution

    Posted Jun 06, 2017 17:02
    As a pro photographer I'm using a mix of Smugmug and Flickr. For our nonprofit/day job we use Flickr as it's sync able and fast and cheap and flexible. I manage stuff locally with Lightroom which I have stuck with after ten years of using other tools and now just can't get by without it- I manage new content and set metadata/keywords/locations/copyright in Lightroom and then push things to Flickr for shared access or Smugmug for live hosting content.

    ------------------------------
    Spike
    Director of Research & Technology
    Urban Strategies Council
    Oakland, CA
    @spjika
    ------------------------------

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  • 18.  RE: Photo storage solution

    Posted Jun 07, 2017 03:18
    All previously mentioned solutions are viable, but I'd really like to recommend Google Drive. The donwload and upload speeds are really good and it's very easy to share photos around, especially if the most of the company uses Android based tablets/phones together with Chrome as a primary web browser.

    -----
    Garret Marks
    Localdig.co.uk
    Founder

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  • 19.  RE: Photo storage solution

    Posted Jun 08, 2017 08:08
    Thanks, Garrett!
    And thanks to all for the great feedback and insight!!!

    ------------------------------
    Tricia Maddrey Baker
    Social Media/Communications Manager
    Aplastic Anemia & MDS International Foundation
    Bethesda, MD
    ------------------------------

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  • 20.  RE: Photo storage solution

    Posted Jun 15, 2017 15:18
    We recently decided to use Flickr for day to day searching, collections and management of big sets and what has been used where. But we back everything up on our server as well. It's not perfect, but it has been working pretty well, now that we're starting to iron out the upload and best practices processes.

    ------------------------------
    Loren Drummond
    Digital Content Manager
    Washington Trails Association
    Seattle, WA
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  • 21.  RE: Photo storage solution

    Posted Jun 16, 2017 07:48
    Thanks so much for this feedback! I'm so glad to hear more responses from all types of organizations; and since I'm sure you are image-heavy, it's good to know that Flickr can handle your needs.  Thank you! Tricia

    ------------------------------
    Tricia Maddrey Baker
    Social Media/Communications Manager
    Aplastic Anemia & MDS International Foundation
    Bethesda, MD
    ------------------------------

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