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Ask a question. Give advice. Share resources. Looking for software or hardware recommendations? Want to know how others are using text messaging in their work? Trying to find examples of IT policies? The NTEN Discuss forum is a great resource for all of the above and more! It's the general discussion list for the NTEN community, and folks all over the US (and the world) are sharing their questions, answers, and news about nonprofit technology.

Recommendations for Document Archiving/Library Solution?

  • 1.  Recommendations for Document Archiving/Library Solution?

    Posted 25 days ago
    Hi Folks,

    Our organization is looking for a document library / archiving solution.  We are currently using an old (on-premise) HP solution called TRIM.  Can anyone recommend a 3rd party, hosted solution?

    Many thanks!

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    John Cruz
    Director of Information Technology
    Child & Family Service
    Ewa Beach, HI
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  • 2.  RE: Recommendations for Document Archiving/Library Solution?

    Posted 24 days ago

    Hiya, John -


    I'm working with a nonprofit now on their installation of M-Files, which is a highly-capable document management system with a hosted version.  Their key value lies in how easily M-Files manages metadata, a critical feature for document management.


    Lighter/leaner solutions we looked at during the evaluation phase included:

          Shelf (shelf.io) - Affordable, easy to use, nonprofit pricing available

          Box.org  - Closer to a file share solution, but they're adding more document management features all the time.

         SharePoint online - Also affordable, recently much improved, and tightly integrated with Word, Excel, etc.


    These are just a few, top-of-mind solutions out of the 85 we reviewed.  It'd help to know more about your objectives, of course, before making a recommendation, but I hope this helps as a starting point and feel free to reach out if you'd care to discuss in detail! 

     

    Matt

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    Matt Veltkamp
    Nimbus Nonprofit Solutions
    Cloud Services l IT Strategy and Roadmaps l System Migrations l Database Integrations l Hybrid Solutions