Technology Decision Makers

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A group for those in nonprofit IT decision-making roles to connect with peers and share best practices. This Technology Decision Makers group is for nonprofit IT or MIS Directors/Managers as well as CIOs and CTOs to connect with their peers and share best practices. Topics for discussion include, but are not limited to: hardware and software management, product reviews, emerging technology, best practices, collaborating effectively with other departments, and management conundrums. Membership is restricted to IT staff at nonprofit organizations.

Digital Signatures

  • 1.  Digital Signatures

    Posted Oct 03, 2018 11:09
    We are starting to look at utilizing digital signatures for many of our internal documents.   Does anyone have experience using this technology? In particular, we are need to have a product that will give us some level of corporate control over the signature - almost a way to date stamp it e.g. if an employee leaves, that signature is no longer valid going forward but any previously signed documents are still valid.

    Thanks

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    Graham Reid
    Catholic Charities Society
    Edmonton, AB
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  • 2.  RE: Digital Signatures

    Posted Oct 03, 2018 22:35
      |   view attached
    Hi Graham,

    I provide the digital signature technology you are interested in researching so since nobody has replied to your post I can at least give you some insight on the industry from my experience.

    Everyone knows of DocuSign and Adobe Signature. These apps provide you the ability to purchase licenses for users (employees) to authenticate digitally and sign a document. These apps are great for the signature process but they do not do much to help you manage data integrity of signed documents once you download from the app to your desktop/file share.

    Document Management Software (DMS) is great for controlling access to documents, version control, document history and managing permissions per document so an employee can not edit an existing digital signed contract without the correct permissions OR if they can it is all being tracked for audit purposes. DMS is also purchased via licenses and many systems include integrations with DocuSign and other apps so that when documents are signed they are routed to DMS to protect access and integrity of document.

    The problem with the integration is that you are then forced to get licenses for both DMS and Digital signatures which adds up depending on the usage and employee needs.

    We considered integration but determined it made more sense to develop our own digital signature feature within our app so now all of our clients can use our signature feature at no additional cost. Includes internal and external signatures. No limits.

    Check out the attached Compliance Whitepaper we created that speaks to digital signature compliance regarding a few common regulations.

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    K. Howard Enterprise Solutions LLC
    Kyle O'Donnell
    President
    973-866-7366
    kyle@khesolutions.com
    www.ademero.com
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  • 3.  RE: Digital Signatures

    Posted Oct 04, 2018 08:12

    We use RightSignature for job applications and that sort of thing.  It works great for that sort of thing.

    We experimented with using it for home visiting paperwork with a lot of forms and a lot of potential signers.  It was kind of a pain in the ass and we're looking for something else.



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    Colin Boyle
    Step Up Suncoast
    Sarasota, FL
    cboyle@manateecaa.org
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