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Topic: Intranet 

Taida Horozovic
8 days ago  
Taida Horozovic
8 days ago  

1.  Intranet

Posted 15 days ago
Hi, I have been assigned a project to build out our Intranet. We use Sharepoint and Office365. We would want something dynamic, with news and updates, document/resource library, articles/RSS, our social media feed, scheduling, pulling some of our key data from Tableu... We are a team of around 20 with different levels of computer literacy. Our aim is to have people use the Intranet and rely on it for relevant information, and to make it fun as well. Does anyone have recommendations how to go about it? I've looked at the templates and they are customizable but it seems to me that what Office 365 offers alone may not respond to all of our needs in making a robust intranet. Any tips are appreciated! Thank you!!

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Taida
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2.  RE: Intranet

Posted 15 days ago
Do you already have a list of the items to include in the intranet? When our office created an intranet a few year ago everyone agreed it sounded like a good idea, but very few people were interested in contributing to the creation. Ensure you know the correct content to include.

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Stephanie Henyard
Information Technology
Society for College and University Planning
www.scup.org
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3.  RE: Intranet

Posted 14 days ago
Have to agree with Stephanie - getting partner buy-in and help during creation will be key BUT and this is a big BUT, you also need commitments to maintain content and continue to drive staff to use the service.

I've seen way too many of these projects get overwhelmed with tools and not with process or acceptance.  Moving into an Intranet environment means a culture change for many in an organization.  Shared drives, shared files could be the easiest solution.

All the best,
Michael

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Michael Sola
Executive Vice President
Fight Colorectal Cancer
Springfield, MO
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4.  RE: Intranet

Posted 8 days ago
Edited by Taida Horozovic 8 days ago


5.  RE: Intranet

Posted 8 days ago
Edited by Taida Horozovic 8 days ago


6.  RE: Intranet

Posted 15 days ago
I ran across this blog post about creating an optimal digital workspace, and thought it might be relevant for you. Looks like there is also a free webinar coming up next week.

How to Wrangle Your Digital Workplace--Making Sense of the Chaos
Idealstate remove preview
How to Wrangle Your Digital Workplace--Making Sense of the Chaos
Question: Who is responsible for making sure that the selection of tools that make up the digital workplace at your organization makes sense? Who is responsible for making sure that it all adds up to a great employee experience? Chances are, there are many cooks in the kitchen, and things are getting a little out of hand.
View this on Idealstate >


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Margaux O'Malley
Senior Manager, Digital Communications, Web Operations
Cystic Fibrosis Foundation
pronouns: she/her/hers
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7.  RE: Intranet

Posted 14 days ago
​Will you be attending NTC 18? If so, please drop in on my breakout: Intranet? We Don't Need No Stinkin' Intranet! We Have a SHARED DRIVE!

While it covers more of the process than you are asking about, it might give you some ideas towards your end-goal, and also put you in touch with others in the same boat with whom to share ideas.

We started out thinking we'd use SharePoint, and wound up going in a completely different direction. So far, we're pleased with our decision.



Nten remove preview
Intranet? We Don't Need No Stinkin' Intranet! We Have a SHARED DRIVE!
For many people, an intranet is no more than a web portal to shared files and folders, and justifying the expense of creating, implementing, and adopting an intranet is a hard sell, especially to senior management focused on the bottom line. To those of us who know, an intranet is much more than that.
View this on Nten >


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Grace Barry
Director of Information Technology
Family Service League
Huntington, NY
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8.  RE: Intranet

Posted 14 days ago

We used versions of SharePoint 2010 and 2013 before migrating to SP in Office 365.  I can attest that adoption is a significant but not insurmountable hurdle with this otherwise great platform.   We found that two factors made for increased use:


  1. A clear and enthusiastic understanding of the benefits of Sharepoint by multiple leads in one department.  This is a scaled-down version of the adoption champions approach.  It lends itself well to increasing adoption department by department.
  2. A critical business function that Sharepoint precisely enables.  In our case, it was a contracts and agreements review process, which was easily automated in SP.  

In terms of the broad adoption, however, constant promotion is required and high-demand content is essential.  If there is a competing file share, make sure the critical content can only be accessed through the intranet.  On that note, make sure there are no barriers to access, whether on premise or remote, using a mobile device, etc.


A popular component, from my experience, is a shout-out wall, where users can easily contribute a continuous stream of accolades and acknowledgements.  Best case for this is enabling it for updates via instant messaging.


Finally, if you can get leadership to actively use - not just champion - the service, others will definitely follow! 



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Matt Veltkamp
Nimbus Nonprofit Solutions
Washington, DC
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9.  RE: Intranet

Posted 14 days ago

Sharepoint can do just about anything you want, but it can't do it for free out of the box. If you are willing to invest some money and time you can create a really useful tool but don't expect to do it on the cheap.

 

Leland Foster, HM TE

 






10.  RE: Intranet

Posted 13 days ago
Hi Taida,
We are also Sharepoint and O365 users with a similar size org and I created a staff portal on Sharepoint last summer with many if not all of the features you describe. Our Sharepoint is on-premise. It sounds like your talking about working with Sharepoint on-line, but either way I feel pretty confidence that you have the tools that you need and that you can do it without too much difficulty.  Happy to compare notes sometime if you'd like to contact me.

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Rob Foley
IT Director - The Scholarship Foundation of St. Louis
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11.  RE: Intranet

Posted 13 days ago
SharePoint will do everything you want to do. But it will take a little more than templates primarily with your pulling data from other sources. That can also be done by adding the data source and doing the mapping. There are plenty of SharePoint Developers out there. You can also contact Tech Impact for some of the outsourcing, since they are a nonprofit that only serves nonprofits their fees are fare less than your standard out sourcing shop. In the past I have done everything you are talking about with SharePoint and that was with older versions. It just may require some programming to accomplish which honestly would be required with any product out there. You have the base product already which in the long run is the most expensive part.

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Anthony Caufield
Organizer
Tech4Good-LV
North Las Vegas, NV
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12.  RE: Intranet

Posted 10 days ago
Are you stuck with Sharepoint? There are so many better tools for internal collaboration out there - Slack, Jostle....

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Maddie Grant
Digital Strategist and Editor
WorkXO
Washington, DC
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13.  RE: Intranet

Posted 9 days ago
We are in the early stages of looking for tools. I'm very interested to hear responses.

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Ilene Weismehl
Knowledge Management, Database, and CRM Manager
Community Catalyst
Boston, MA
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14.  RE: Intranet

Posted 8 days ago
Notion is pretty cool.

Notion - Docs, Wikis, Tasks. Seamlessly in one.
Notion remove preview
Notion - Docs, Wikis, Tasks. Seamlessly in one.
A new tool that blends your everyday work apps into one. It's a unified and collaborative workspace for you and your team
View this on Notion >


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Fred Simmons
Chicago, IL
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15.  RE: Intranet

Posted 9 days ago
If you are using O365 the new team stuff actually works better than slack for the additional functionality when you are using it for internal purposes. I think slack is a much better tool for working with partners that you don't necessarily want to give access to your internal systems. So you are correct in that you can hit a limit with Sharepoint stand alone but since O365 is free is you utilize more of the system you will find less gaps and there are plug ins that you can get to cover those while still keeping your central hub for information.

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Anthony Caufield
Organizer
Tech4Good-LV
North Las Vegas, NV
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